Out of Sync replaces the drip of calls, threads and “quick questions” with one calm portal — async intake, AI triage and a board your clients can actually see. Built for consultants, designers, creatives and small agencies.
“Quick call?”
3 this week, 41 min each
Email thread
47 messages, one real ask
Voice memo
2:14 of context you replay twice
“Just bumping this”
Friday, 9:41 pm
“Homepage hero refresh: new headline, product shot swap, mobile spacing pass.”
The noise
A call here, a thread there, a voice memo at 9 pm. None of it is hard — all of it fragments the deep-focus blocks your best work depends on. The interruption isn’t the cost. The re-entry is.
Every request arrives already summarised, with acceptance criteria attached. You read for thirty seconds instead of reconstructing context for thirty minutes.
Clients send a Loom, a voice memo or an email. AI triage turns it into a decision-ready card. Status meetings quietly disappear from the calendar.
Out-of-scope asks are flagged and routed to a retainer backlog before they eat your week. Compliance-sensitive comms are gated until you review them.
The math
Fewer interruptions means more hours in flow — and hours in flow are the only hours a solo operator or small agency can actually bill for.
5.2 hrs
won back weekly
status calls, recap emails and “quick questions” removed
23%
more billable capacity
at a 30-hour week, without working a minute longer
$390
of quiet, per week
at a $75 rate — the portal pays for itself 39× over
Illustrative figures from a typical 5-client solo practice. Your mileage will be better — your rates probably are too.
How it works
A Loom, a voice memo, an email or a text. Whatever is easiest for them lands in one intake, under your brand and your domain.
Two-sentence summary, action items with acceptance criteria, timestamps back to the source. Scope and compliance flags before you ever open it.
Review a card, tweak it, approve it. The task board updates, the client sees progress, and Jira, GitHub, Asana or Trello stay in sync.
White-label client portals, async intake and AI triage. No per-seat maths, no meeting minutes. Cancel whenever you like.
Monthly and yearly plans include up to 50 client accounts. Need more? The enterprise plan is unlimited.
Set up your portal in an afternoon. Invite your first client tonight. Cancel whenever.